Welcome to the exhibitors' page for the SOGC's West/Central CME. We are very pleased to have you as one of our exhibitors/sponsors, and we thank you for your interest in this conference. We hope that you will take full advantage of this event which will be held at the beautiful Rimrock Hotel in Banff, Alberta.
Breakfasts, networking breaks and lunch (when applicable) will be served in Mount Temple C on each of the three (3) days of the CME Program. The plenary room will be located in Mount Temple AB. While all conference attendees can visit exhibits at any time, dedicated exhibit hours are:
N.B. Peak Hours are subject to change. Please visit our Scientific Program for the most up-to-date information.
Please contact the Business Development team at the SOGC national office at 1-800-561-2416 or 613-730-4192 to obtain the space reservation form.
Please complete the online form before Friday, January 31st, 2020.
Set up date and time: Wednesday, March 11th, 2020 between 13:00 and 18:00
Location: Rimrock Resort Hotel - Wildrose Prefunction
Each exhibitor will be provided with one (1) 6ft long table and two (2) chairs. Tables will be linen-covered. Please note that you can either install a tabletop display on your table or have a maximum of two (2) pull-up banners at the back of your table. Pull-up banners should not block or interfere with other exhibitors. The SOGC reserves the right to adjust the exhibit area for the benefit of the entire conference.
Please note that booths (8 x 10 or 10 x 10) will not be permitted.
Dismantle date and time: Saturday, March 14th, 2018 at 10:55 (after networking break)
The SOGC will assign booth space on a first-come, first-served basis, based on the date the Official Exhibitor Contract Form was received with your deposit at the Society’s National Office. The date on which the deposit is received will be the date used when determining the company’s priority in the assignment of booth space. Priority space allocation will be given based on level of participation at the conference, as well as to past supporters of the Society. We strongly recommend that you book your space as soon as possible to avoid disappointment. The SOGC may, at its discretion, accept or reject any application for space, and reserves the right to relocate or reassign exhibit booths at any time for the overall benefit of the exhibition.
The SOGC will produce a maximum of 3 name badges per company with the name of your company only. Should you wish to register additional representatives, a $350 fee (plus tax) will apply.
Pharmaceutical company representatives have access to all the activities taking place in the Exhibition Area, as well as all the plenary sessions. To ensure uninhibited small group discussions on various products and practices, only SOGC members and healthcare provider delegates only have access to the concurrent sessions and the workshops throughout the conference.
All pieces of equipment must be clearly identified (with COMPANY NAME) and delivered to the hotel no more than 24 hours prior to the set-up date (ie: Tuesday, March 10th, 2020)
Rimrock Hotel 300 Mountain Avenue Banff, AB T1L 1J2
Conference Name: SOGC West Central CME 2020 Conference Dates: March 12 – 14, 2020 Meeting Room: Wildrose Prefunction Sponsor Company Name: ______________________ Sponsor Onsite Contact Name: ___________________ SOGC Contact-person: Suzanne Roy, Conference Planner
Wireless internet for basic email and web browsing will be provided by the SOGC.
Electrical outlets are readily available in the exhibit area. If you require extension cords or power bars, please ask the banquet staff during set-up.
An exhibitor package will be provided at the registration desk located in the Heritage Hall. This package includes a maximum of 3 badges per company, a participant list, a conference program and access to the online syllabus (accessible with a password). The registration hours are:
Please note that the exhibit area is in a public space. The SOGC and the hotel will not be responsible for any loss or damage incurred to equipment or materials exhibited during the conference. Each exhibitor will be responsible for their own materials. The emergency exits and the aisles must remain accessible at all times.
Posters are not allowed on the walls.
The Sponsor hereby agrees to indemnify, defend and hold harmless the SOGC and its officers, directors, partners, agents, members and employees from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorney's fees arising out of or caused by the Sponsor's negligence or willful misconduct of its employees in connection with the provision of hotel facilities.
It is the responsibility of each sponsor to maintain insurance against injury, property, damage, theft, fire and any other forms of property loss or injury.
This Contract will terminate without liability to the Sponsor or to the SOGC if substantial performance of either party's obligations is prevented by an unforeseeable cause reasonably beyond that party's control. Such causes include but are not limited to, acts of God; acts, regulations or orders of governmental authorities; fire, flood or explosion; war, disaster, civil disorder; curtailment of transportation facilities or other emergencies making it illegal or otherwise impossible to provide the facilities or the services or to hold the event; any delay in necessary and essential construction or renovation of the Hotel; strike, lockout or work stoppage or other restraint of labor, either partial or general, from whatever cause.
The SOGC is recognized by the Royal College of Physicians and Surgeons of Canada as a fully accredited provider of Continuing Professional Development (CPD) credits within the College's Maintenance of Certification (MOC) Program. Accredited educational events, developed or co-developed, with or by the SOGC, must meet the CMA Guidelines governing the relationship between physicians and the pharmaceutical industry.
Please refer to the document links to understand the accreditation standards with which we operate:
The SOGC is recognized by the Royal College of Physicians and Surgeons of Canada as a fully accredited provider of Continuing Professional Development (CPD) credits within the College’s Maintenance of Certification (MOC) Program. Accredited educational events, developed or co-developed, with or by the SOGC, must meet the CMA Guidelines governing the relationship between physicians and the pharmaceutical industry. By agreeing to sponsor either plenary and/or international symposium sessions with the SOGC, the sponsor agrees to observe and comply with the attached agreement in order to ensure proper accreditation standards are met.
Questions regarding exhibits, please contact: Scott Baker, Director of Business Development Tel.: 613-730-4192 or 1-800-561-2416 ext. 230 Email: [email protected]