Quebec CME 2017

October 5-6, 2017 in Mont-Tremblant, Quebec (Program offered in French)

Sponsors’ manual

Welcome to the exhibitors’ page for the SOGC’s Québec CME presented in collaboration with l’Association des obstétriciens et gynécologues du Québec (AOGQ) et l’Association des omnipraticiens en périnatalité du Québec (AOPQ). We are very pleased to have you as one of our exhibitors/sponsors, and we thank you for your interest in this conference. We hope that you will take full advantage of this event which will be held in beautiful Montreal.


Questions regarding exhibit space, please contact:

Linda Kollesh, Membership and Business Development Coordinator
Tel.: (613) 730-4192, ext. 233 Fax: (613) 730-4314
Email: lkollesh@sogc.com

Questions regarding the event, please contact:

Renée Dupuis-Leon, Education and Scientific Programs Specialist
Tel: (613) 730-4192, ext. 354 Fax: (613) 730-4314
Email: rdupuisleon@sogc.com


Exhibit Hours

The exhibit hours are:

Thursday, October 5

  • 7:30 – 8:00      Continental breakfast
  • 10:00 – 10:30  Networking break and exhibits
  • 12:20 – 13:20  Lunch
  • 15:10 – 15:40  Networking break and exhibits

Friday, October 6

  • 7:30 – 8:00      Continental breakfast
  • 9:50 – 10:25    Networking break and exhibits
  • 12:15 – 13:10  Lunch
  • 14:50 - 15:20   Networking break and exhibits

N.B.:  Changes may occur to the exact timing of exhibit times. Please refer to the Scientific Program page for the most up-to-date information; peak hours correspond to breakfast, breaks and lunches.


Exhibit Space Reservation

In order to reserve an exhibition space, please complete the online form before Tuesday, August 28, 2017Please contact Linda Kollesh at lkollesh@sogc.com to obtain the space reservation form.


Tabletop Installation

Set-up date and time:

  • Wednesday, October 4, 2017 after 15:00

Location:

  • Fairmont Tremblant - Mali 1-2

Allotted space:

  • Each exhibitor will have a 6 foot long table on which to install their tabletop display.

Acceptable equipment:

  • Please note that a maximum of two pull-up banners will be accepted (3X8) at the back of your table. Your pull-up banners should not block or interfere other exhibitors. The SOGC reserves the right to adjust the exhibit area for the benefit of the entire conference.
Please note that booths (8X10 or 10X10) will not be accepted.
 

Dismantle

Dismantle date and time: Friday, October 6, 2017 at 15:20 (after the networking break)

  • All tabletops must be dismantled by no later than 18:00
  • Each exhibitor is responsible for completing their waybills with account number (Purolator, FedEx, etc.) for the shipment of their boxes.
  • All boxes must be return-shipped no later than Monday, October 9, 2017.

Distribution of the Exhibit Spaces

The exhibition spaces will be assigned by the SOGC. Please review the floor plan of the Exhibition Area, which will enable you to indicate your preferences (1st, 2nd, and 3rd) with regards to your tabletop number. Please indicate them in the proper section of the exhibit space reservation form. N.B. the SOGC will assign exhibition spaces on a first-come, first-served basis. The SOGC reserves the right to make modifications in order to satisfy the needs of the exhibitors. The tabletop numbers will be confirmed three weeks prior to the event.


Number of Company Representatives

The number of representatives per company is limited to 3 per day. The SOGC will produce the name badges with the name of your company only. Should you wish to register additional representatives, a $350 fee (plus tax) will apply.


Access

Pharmaceutical company representatives have access to all the activities taking place in the Exhibition Area, as well as all the plenary sessions. To ensure uninhibited small group discussions on various products and practices, only physicians have access to the Concurrent Sessions and the workshops.


Shipping Information

All pieces of equipment must be clearly identified (with COMPANY NAME) and delivered to the hotel no more than 24 hours prior to the conference (Tuesday, October 3, 2017).

  • Delivery must be done between 8:00 am and 4:00 pm from Monday to Friday.
  • Every parcel failing to respond to the identification criteria will be turned down and sent back to you at your charge.
  • Download the shipping label

Fairmont Tremblant
3045 chemin de la Chapelle
Mont Tremblant (Québec) J8E 1E1
Conference Name: FMC du Québec 2017
Conference Dates: October 5-6, 2017
Meeting Room: Mali 1-2
Company Name: ______________________
SOGC contact person: Suzanne Roy
Hotel contact person: Michelle Hudon

 


Electricity and Internet

Complimentary basic Wi-Fi will be provided. For any special electrical, audio visual or internet needs, please contact:
Bruno Chalifoux
PSAV
Email: bchalifoux@psav.com 
Phone: 819-425-9999
 


Registration On-site

An exhibitor package will be provided at the registration desk located in the Foyer which will include exhibitor badges, a participant list, and a conference mini-booklet.  The registration hours are:

  • Wednesday, October 4: 15:00 – 18:00
  • Thursday, October 5: 7:30 – 17:00
  • Friday, October 6: 7:30 – 17:00

Security

The SOGC and the hotel will not be responsible for any loss or damage incurred to materials exhibited during the conference. Each exhibitor will be responsible for their own materials. The emergency exits and the aisles must remain accessible at all times.


Posters

Posters are not allowed on the walls.


Liability

The Sponsor hereby agrees to indemnify, defend and hold harmless the SOGC and its officers, directors, partners, agents, members and employees from and against any and all demands, claims, damages to persons or property, losses and liabilities, including reasonable attorney’s fees arising out of or caused by the Hotel’s negligence or willful misconduct of its employees in connection with the provision of hotel facilities.


Insurance

It is the responsibility of each sponsor to maintain insurance against injury, property, damage, theft, fire and any other forms of property loss or injury.


Force Majeure

This Contract will terminate without liability to the Sponsor or to the SOGC if substantial performance of either party’s obligations is prevented by an unforeseeable cause reasonably beyond that party’s control. Such causes include but are not limited to, acts of God; acts, regulations or orders of governmental authorities; fire, flood or explosion; war, disaster, civil disorder; curtailment of transportation facilities or other emergencies making it illegal or otherwise impossible to provide the facilities or the services or to hold the Meeting; any delay in necessary and essential construction or renovation of the Hotel; strike, lockout or work stoppage or other restraint of labor, either partial or general, from whatever cause.


Program Co-Development with Industry – Letter of Understanding

The SOGC is recognized by the Royal College of Physicians and Surgeons of Canada as a fully accredited provider of Continuing Professional Development (CPD) credits within the College’s Maintenance of Certification (MOC) Program. Accredited educational events, developed or co-developed, with or by the SOGC, must meet the CMA Guidelines governing the relationship between physicians and the pharmaceutical industry.

By agreeing to sponsor either plenary and/or international symposium sessions with the SOGC, the sponsor agrees to observe and comply with the attached agreement in order to ensure proper accreditation standards are met.  Click here for full text.