Annual Clinical and Scientific Conference 2018

June 26-29, 2018 in Victoria, British Columbia

Thank you to all who submitted abstracts for the 2018 ACSC Abstract Program.

The submission portal is now closed. 

The Society of Obstetricians and Gynaecologists of Canada (SOGC), the Association of Academic Professionals in Obstetrics and Gynaecology of Canada (APOG), the Canadian Society of Maternal-Fetal Medicine (CSMFM), the SOGC’s Canadian Paediatric and Adolescent Gynaecology and Obstetrics subspecialty committee (CANPAGO), the Canadian Society of Pelvic Medicine (CSPM) and the Society of Canadian Colposcopists (SCC) are pleased to present the 2018 Annual Clinical and Scientific Conference (ACSC) Abstract Program.

On this page, you will find:

  • Who can submit an abstract
  • Why submit an abstract with the SOGC
  • What are the types
  • What are the categories
  • Terms and conditions for participation
  • Guidelines for oral and poster submissions
  • Guidelines for video submissions:
  • Review and judging process
  • Scoring grid
  • Awards

Who can submit abstracts?

Any member in good standing of the SOGC can submit one or more abstracts. Submissions will be accepted in either English or French. All submissions are subject to a pre-selection process. If accepted, the presenter must be a member of the SOGC, register for the ACSC and pay the registration fees. For more information on SOGC membership, visit sogc.org/membership.


Why submit an abstract?

If accepted, knowledge translation of your findings to clinicians and researchers would be facilitated, you may be eligible for an award, and a list of accepted abstracts with author names will be published in the JOGC.


What are the types?

Oral

Poster

Video

-   15 minute PowerPoint presentation (10 minute presentation with 5 minute question/answer period)

Note: Only 25-30% of all oral submissions will receive a time slot with the remainder of accepted abstracts redirected to posters, if requested.

-    dedicated poster viewing time in the Exhibit hall within the program schedule

-    great platform for one on one discussion with delegates

-    longer exposure than with oral/video presentations

-    3’ high x 6’ wide (max.) poster  with graphs and tables

-    demonstrates techniques or procedures that are often time-consuming or difficult to explain

-    must not be longer than 8 minutes with titles and a spoken narrative


What are the categories?

Categories

Sub-categories

Permissible submitters

NEW THIS YEAR: 
Choosing Wisely

No sub-categories

Open to submissions regarding Choosing Wisely implementation and/or measurement.

MD, RN/NP, RM, Masters, PhD, residents and healthcare/postgraduate students

Please submit abstracts here: https://www.judgify.me/acsc-choosingwisely

OBS

General obstetrics, MFM, adolescent obstetrics, patient safety, international women’s health

MD, RN/NP, RM, Masters, PhD,
(does NOT include residents, healthcare/postgraduate students – see below for “Resident” and “Student” categories)

GYN

General gynaecology, adolescent gynaecology, oncology, REI, urogynaecology, patient safety, international women’s health

MD, RN/NP, RM, Masters, PhD,
(does NOT include residents or healthcare/postgraduate students – see below for “Resident” and “Student” categories)

OBS/GYN-Education

No sub-categories MD, RN/NP, RM, Masters, PhD, residents and healthcare/postgraduate students

OBS-Resident

No sub-categories

Residents

GYN-Resident

No sub-categories

Residents

OBS/GYN-Student

Single combined ob/gyn category – no sub-categories

Healthcare, postgraduate and undergraduate students

Work-in-progress
(only accepted as poster)
No sub-categories SOGC members in good standing can present posters on new surgical procedures or techniques, preliminary studies, funded projects and other research in progress

Terms and conditions for participation

  • DEADLINE: Submit a completed application form online by no later than 5 pm (EST) on Wednesday, December 13, 2017
  • Principal author/presenter must be a member in good standing of SOGC (not a member? Click here);
  • All accepted presenters must register for the ACSC and pay the registration fees by 5 pm (EST) on Friday, May 4, 2018 (submitters will be notified of the results of their submission in early April 2018)
  • Note that all submitted abstracts for oral, poster or video presentations are subject to an anonymous peer-review process;
    • All submission must be made online: faxed, emailed and mailed abstracts submissions will NOT be accepted;
    • More than one abstract may be submitted per author
    • Abstract can be submitted and/or presented in English or French;

Guidelines for oral and poster submissions

  • Your oral or poster abstract submission must not contain more than 250 words (not including the title and authors) and MUST NOT HAVE ANY GRAPHS/TABLES. If your abstract is chosen, only then can graphs/tables be used during the presentation;
  • The JOGC abstract supplement will be reproduced directly from the electronic abstracts, therefore, ensure your submission is exactly the way you want it to appear in print;
  • Abstracts accepted for presentation will be published in the May or June issue of the JOGC;

Oral and poster submission content:

  • Title: should be brief and clearly indicate the nature of the presentation;
  • Objective(s): state the study purpose in a concise manner;
  • Study methods: indicate the type of location without naming the institution to facilitate anonymous/unbiased peer review (i.e.: community hospital, tertiary care centre, outpatient setting, etc ... ), number and type of human subjects, nonhuman species or material being studied, the principal test(s) performed, and the type(s) of statistical analysis if appropriate;
  • Results: confirm or refute the hypothesis, supported by statistics if appropriate. NO TABLES OR GRAPHS PLEASE;
  • Conclusion(s): state the effect of the study on patient management, the scientific or clinical significance of the work, or the way in which we teach students or patients.

Guidelines for video submissions

  • Hospital protocol for video recording with patient permission or equivalent must have been followed
  • All video presentation must be edited and narrated on the audio track in English or French
  • Productions must not be longer than 8 minutes with titles and a spoken narrative
  • The video file size cannot exceed 350 MB and must play in one of the following video players: Window Media Player, Real Player, or Quick Time Player
  • The video cannot be promotional or commercial in nature
  • In addition to the video, the submitter is also required to write a summary of the video that is no more than 150 words
  • Once the online submission form is completed, the submitter will receive instructions on how to upload the video to the SOGC Cloud server (must be uploaded within 24 hours of completing the online submission form)

Review and judging process

Each abstract submission is anonymized and sent to three separate reviewers based on their field of expertise. The best of three abstracts in the various types of submissions are selected based on the top scores in each category eligible for awards.  No abstracts below 42 points will be accepted. Oral and video presentations are assigned time slots based on their scores. Oral abstracts that are not assigned oral presentation time slots may be redirected to posters, if requested on their submission form. The same process is true of poster submissions, the top scores are assigned board allocation. Abstracts will be declined if they do not make the time slot/poster board availability limit based on their scores. The decision of the Abstract Program Committee is final.

The best of three abstracts are judged onsite during the ACSC. The winners in each type/category that are eligible for an award are determined by the highest scores from the onsite judging results.


Scoring grid used by online/onsite judges

NOTE: The total score is based on adding points from 3 reviewers’ scoring grids for a maximum of 60 points

(3 reviewers x 20 points per scoring grid = 60 points)

Design and Method

(Max. 5 points)

Results and Analysis

(Max. 5 points)

Relevance/Conclusions

(Max. 5 points)

Overall Impression

(Max. 5 points)

ORAL and POSTER scoring grid

  • Was the study/ research question clearly stated?
  • Was the study/research design the most appropriate to answer the study question?
  • Were the methods clearly described?
  • Were the sample size and/or controls sufficient, if appropriate?
  • Where the technologies used state-of-the-art?
  • Were clinically relevant outcomes considered?
  • Were the results given in sufficient detail to make inferences?
  • Was some indication of the revision/significance of the results given, if appropriate (CI, p value, sensitivity/specificity, correlation, etc.)?
  • Was the statistical analysis (if any) appropriate to the data?
  • Is the study/research question original?
  • Does the study/research add to our understanding of the cell/organ/mechanism?
  • Were the conclusions stated clearly?
  • Were the conclusions appropriate to the data presented?
  • Did the conclusions provide an answer to the study question?
  • Is the study/research clinically relevant?
  • Is the study/research likely to generate further research?
  • Quality?
  • Is the abstract well written and easy to follow?
  • 5 = excellent
  • 4 = very good
  • 3 = good
  • 2 = satisfactory
  • 1 = poor

 

 

 

VIDEO scoring grid

  • How effective is the video in achieving the intended purpose?  Please compare video with Content Summary.
  • (Surgical videos only) How well does video adhere to anatomic & surgical principles?
  • How well does the presentation follow a logical format?
  • If the technique is not new: How correctly does the video correlate with the medical literature?
  • If the technique demonstrated is NEW: Rate potential scientific value of the video.
  • How innovative or creative is what is being presented?
  • Rate overall educational value.
  • Rate the overall quality of video content, sound and visual precision
  • 5 = excellent
  • 4 = very good
  • 3 = good
  • 2 = satisfactory
  • 1 = poor

 

 

 

Awards (others may be available based on 2018 funding)

Best oral presentation

Best posters presentation

Best video presentation

SOGC Members

- Obstetrics

- Gynaecology

 

SOGC Junior Members

- Obstetrics

- Gynaecology

SOGC Members

- Obstetrics

- Gynaecology

 

SOGC Junior Members

- Obstetrics

- Gynaecology

SOGC Members

- Obstetrics or gynaecology